Campus News

Reforms to PDPR

November 20th, 2018

The Vice-Chancellor and Director of Human Resources are writing letters to all staff announcing changes to the PDPR process and how performance-related reward could operate at the University in future. Staff are invited to feed back their views in focus groups across the remainder of the academic year.

From the next reporting year in May 2019, PDPR will be replaced by a revised approach known as Appraisal & Development Conversation (ADC). This will introduce new guidance and forms which are tailored to be relevant for each job family at the University.

It will also introduce a new approach to improve how objectives are agreed and will remove performance ratings to encourage open and honest conversations that focus on progress towards objectives and staff development.

The University’s PDPR steering and review groups will also shortly begin developing a new approach to performance related reward, drawing from best practice across the higher education sector.

The staff letters set out more of the rationale and detail of the changes, and invite staff to focus groups in both December, January and April to help shape the final approach.

The Employee Hub

The new Employee Hub brings together existing and new resources to support our staff. These include the new Employee Assistance Programme and the new Staff Lifestyle Benefits Platform.

The Employee Assistance Programme offers 24/7 services and support to colleagues and their immediate families. From financial, legal and consumer rights help to mental health support available through telephone and face to face counselling sessions, the programme provides free, confidential assistance — and it’s just a phone call away.

The new Staff Lifestyle Benefits platform, provided by Sodexo, gives staff access to shopping, leisure and lifestyle offers and discounts from more than 6,000 suppliers. These range from discounts on your coffee and your weekly shop to saving money on big purchases, like holidays and electronic equipment.

To access the new Employee Hub including the Employee Assistance Programme, and to find out more about the new services and support available, visit the HR website.

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Nominations open for Lord Dearing Awards 2019

November 19th, 2018

Make a nomination for the Lord Dearing Awards — and help us celebrate outstanding contributions to the student learning environment.

The Lord Dearing Awards recognise staff members who have shown excellence in teaching and learning across the University.

If you’ve been inspired or challenged by a member of staff at the University of Nottingham, we’d like to hear about it! Further details can be found on the Lord Dearing Award section of the University website.

Nominations should be submitted by Monday 10 December 2018 using the online form.

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Moodle and Rogo cutover to Campus Solutions

November 19th, 2018

The switch from Saturn to the new Campus Solutions student records system will take place from December. Moodle and Rogo will need to be updated during this time to change the UK source of data from Saturn to Campus Solutions.

It is important to ensure that Moodle and Rogo are updated at this time so they continue to receive the latest student and module data from Campus Solutions and information in these systems remains valid and correct.

Moodle and Rogo will be completely unavailable during the following times:

  • UK: 8am – 10am, Monday 17 December
  • China and Malaysia: 4pm – 6pm, Monday 17 December

Temporary revision-only versions of Moodle and Rogo will be available to support students in their revision during the following dates:

  • UK: 10am, Monday 17 December – 8pm, Thursday 20 December
  • China and Malaysia: 6pm, Monday 17 December – 4am, Friday 21 December

This will affect all campuses across the UK, China and Malaysia. There will a brief period of complete unavailability towards the end of the schedule before we return to the full versions of Moodle and Rogo. These dates are subject to confirmation nearer the time.

Please do not make any changes to your module pages in Moodle during this period as your changes will not be saved.

Any assignment submissions that are scheduled for this time will need to be moved as assignment submissions will not be possible in this period. Please be assured that the Learning Technologies team are in the process of contacting module convenors who have deadlines within this period.

If you plan to mark assignments during this period and have not been contacted by the Learning Technologies team, please email learning-technologies@nottingham.ac.uk so we can support you with your requirements. The team can help to answer any questions that you may have.

Temporary revision-only versions of Moodle and Rogo

The temporary revision-only version of Moodle will allow students to look at documents and resources but it is not for submitting assignments or interacting with forums or other modes of engagement. Whilst students will be able to take part in some activities such as quizzes, anything they submit or change will not be saved in this revision-only version and be unavailable when the full live version is restored.

In the temporary revision-only version of Rogo students will be able to access self-tests for revision purposes.

We recommend students download any resources they require from these systems before Monday 17 December.

Module codes

The implementation of Campus Solutions will also mean a change to all UK module codes. Rest assured that it is only the module code in the title of the module that will be changing. Module content will not be affected, and links to reading lists and lecture captures will automatically be updated. Modules from 2017/18 and earlier will keep their Saturn codes.

Staff and students can view the complete list of UK module codes on the Module Codes Workspace site. This list shows the existing Saturn module codes mapped to the corresponding new Campus Solutions module codes. You can easily search this list at any time using either the existing code, new code or the title of a module.

Both staff and students will receive reminders about Moodle and Rogo over the coming weeks. We would greatly appreciate your support in disseminating this information.

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Kryten to speak at ERA’s energy conference!

November 16th, 2018

On Monday 26 November, the Energy Research Accelerator is holding its inaugural conference at the East Midlands Conference Centre.

ERA Vision – the Midlands energy conference, covers subjects including renewable energy, energy storage alternatives, energy funding, collaborations with industry, low emission vehicles and more.

The keynote speaker in the afternoon is Robert Llewellyn. Best known for his portrayal of Kryten in Red Dwarf, Robert Llewellyn is now a leading advocate for the use of electric vehicles, and his ‘Fully Charged’ show has over 350,000 subscribers on YouTube.

The aim of the conference is to bring together researchers, business people, policy makers and others, to explore new ideas and innovations, and to form new partnerships for the future.

Other speakers involved in the event include Steve Holiday, President of the Energy Institute and former CEO of National Grid; Rob Saunders, Director of Innovate’s £100m Prospering from the Energy Revolution fund; and many other senior representatives from ERA’s partner universities, plus the British Geological Survey and several industrial partners from across the region.

For those who are running CleanTech businesses, or are planning to start one up, there is a special seminar in the afternoon by Guy Pattison, founder of Clean + Cool, and Jon Card, business journalist. Their session Stronger Clean Innovation Stories teaches entrepreneurs how to tell the story of their business and how to pitch for investment.

Other seminar themes will be exploring the latest developments in energy technologies, and the ways in which academia and industry are working together to demonstrate potential real-world solutions to energy issues.

Some of ERA’s PhD students will also be presenting their cutting-edge research in the ‘pecha-kucha’ presentation style, and there will be an exhibition area for delegates to meet some of the universities and businesses involved in the ERA programme.

ERA Vision is free to attend, but places are limited. Register at www.era.ac.uk/Midlands-Energy-Conference.

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Disability December 2018

November 15th, 2018

During December 2018 the University of Nottingham will be celebrating Disability December with a range of events for staff and students including workshops, panel discussions, music performances and more. Full details of the programme will be available soon, with events that staff can book onto now detailed below.

Did you know…

Disability Declaration: why it’s important

Declaring a disability and discussing it with your line manager enables you to access reasonable adjustments.

If you haven’t done so already, providing your personal details in MyView will help the University better understand the diversity of our staff. To do this, please log in to MyView and go to ‘Equality Monitoring Data’.

Guidance for line managers

Guidance for line managers on ‘Supporting Disabled Staff’ is available on the Equality and Diversity web pages.

Introducing the first of our events:

Mental Health

We all have mental health. We are all likely to be affected, directly or indirectly, by mental ill health at some point in our lives. Research informs us that mental ill health is a global problem affecting 676 million people worldwide (WHO, 2015). Recent research (Hughes et al., 2018) identifies HE staff and students as a particularly vulnerable group.

The University is committed to tackling this important issue including through raising awareness of mental health and training significant numbers of University staff as Mental Health First Aiders.

This series of Disability December workshops include:

  • Briefings for line managers on why it is important to take mental health seriously
  • Mental Health Awareness workshops delivered by MHFA trainers

More details and how to book can be found here: https://training.nottingham.ac.uk/Guests/GuestCourse.aspx?CourseRef=DDE&dates.

Supporting staff

During Disability December the University will be running:

  • Briefings on Calibre (the personal and leadership development programme for disabled staff)
  • Briefing sessions on declaring a disability and requesting reasonable adjustments

More details and how to book can be found here: https://training.nottingham.ac.uk/Guests/GuestCourse.aspx?CourseRef=DDE&dates.

Find out more

You can subscribe to the people and culture blog for further updates.

Other events may be announced throughout the month. For full listings, please visit the University’s events page.

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Roadworks near West Entrance, University Park

November 15th, 2018

Roadworks will take place near University Park’s West Entrance from Monday 19 November 2018.

The mini roundabout on Beeston Lane will be dug up from Monday 19 November – Sunday 25 November in order to complete the gas works being carried out by Cadent Gas on behalf of British Gas.

A three-way traffic control system will be in place throughout the week.

Thank you for everyone’s patience during this work.

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Bank of England searches for scientist for new £50 note

November 15th, 2018

The Bank of England is asking the public to help decide which prominent British scientist should feature on its new £50 note.

Mark Carney, the Governor of the Bank of England, recently announced that the new polymer £50 note will celebrate the UK’s achievements in science – and invited the public to nominate a historical character who has contributed to science and influenced UK society.

Nominated scientists must have worked in any field of science including astronomy, biology, bio-technology, chemistry, engineering, mathematics, medical research, physics, technology or zoology.

Mark Carney said: “There is a wealth of individuals whose work has shaped how we think about the world and who continue to inspire people today. Our banknotes are an opportunity to celebrate the diversity of UK society and highlight the contributions of its greatest citizens.”

A shortlist of characters will be selected by a committee after the nominations close, with the final decision to be announced in 2019 alongside a concept design for the new note.

Want to make a nomination? Visit the nominations webpage and add your suggestion by Friday 14 December 2018.

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EU Settlement Scheme — next pilot stage commences

November 13th, 2018

* For a more recent update on this article, please visit https://exchange.nottingham.ac.uk/blog/brexit-the-eu-settlement-scheme/

EU citizens and non-EU family members of EU citizens working in the Higher Education sector can now register to take part in the Home Office’s EU Settlement Scheme pilot, which launched on Thursday 15 November.

Feedback provided by participants in the pilot will be used to make improvements to the process before the Scheme fully launches to the public by 30 March 2019.

By taking part in the pilot, participants will be able to make an early application for new UK immigration status in order to continue to live and work in the UK after the end of the planned implementation period on 31 December 2020.

What is the EU Settlement Scheme?

In advance of the UK’s exit from the EU on 29 March 2019, the UK government has committed to protect the rights of EU citizens and their family members currently living in the UK. This includes the right to live here, work here and access public services such as healthcare and benefits. To retain these rights after 31 December 2020, EU citizens must apply for UK immigration status under the EU Settlement Scheme. Further detail on the Settlement Scheme can be found on GOV.UK.

What is the pilot?

The Home Office is testing the EU Settlement Scheme through a series of pilots ahead of the public launch. This second phase of the pilot starts in November 2018 and runs until Friday 21 December 2018 and covers employees in the higher education and health and social care sectors.

This pilot is testing the application process that EU citizens and their family members will use when the scheme opens fully next year. Feedback about your experience will be used to make improvements to the process before the Scheme fully launches to the public by 30 March 2019.

Who is eligible?

You will only be able to take part in the pilot if you are an employee of our university, and you are:

  • an EU citizen and have a valid biometric passport (this is an e-passport which has a digital chip)
  • or a non-EU citizen family member employed by the university and have a biometric residence card with ‘EU Right to Reside’ on the back, which you have applied for on or after 6 April 2015

If you are eligible to apply to the EU Settlement Scheme pilot you will need to complete a short and simple online application form to:

  • prove your identity;
  • show that you live in the UK; and
  • declare any serious criminal convictions.

Application process during the pilot

To apply to the EU Settlement Scheme you will need to complete an online application:

  • Verify your identity – You will need to have a valid biometric passport or biometric residence card (issued by the Home Office) to apply in this pilot. All applications must use the EU Exit: ID Document Check app to verify identity. This is currently only available to download on Android devices – an easy way to check if your device can use this app, is if your device has the technology to make contactless payments. A number of local authorities are offering an identity verification service to ensure those who do not have access to a suitable device are able to do so. Details of the locations where this service is being provided will be available on GOV.UK once the pilot launches. If you cannot get access to this app during the pilot there will be alternative ways for you to verify your identity once the scheme fully opens.
  • Criminality check – You will need to complete the criminality check by declaring any criminal convictions. Only serious or persistent criminality will affect your application. This should not affect the vast majority of EU citizens and their family members.
  • Verify your residence in the UK – You will need to provide evidence of your residence in the UK. There are number of ways you can do this, for example providing your National Insurance number (if you have one). There may be cases where residence cannot be proven automatically in this way, and you will be asked to provide further evidence on your application. Information on the other types of evidence you can use can be found on GOV.UK. Alternatively, if you have a valid permanent residence document or valid indefinite leave to remain, you will just need to provide proof of that status.

 What happens next?

  • If you’re eligible to take part, we will already have sent you an email inviting you to participate. This email will provide you with the details of how to register your participation.
  • Once you have registered your email address, you will receive an email with a link to complete your online application.

Please note that making an application in this pilot is entirely voluntary. There will be no change to your current rights under EU law until the end of the planned implementation period on 31 December 2020.*

For more details about the pilot scheme, please view the Briefing pack.

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Week of Wellbeing and new Employee Hub launched

November 12th, 2018

The first University of Nottingham Week of Wellbeing starts today, with more than 150 activities and events aimed at supporting staff in their wellbeing.

The week also sees the launch of a new Employee Assistance Programme accessed through the new Employee Hub.

The Vice-Chancellor, Professor Shearer West, announced the launch of the hub in her latest blog.

The Week of Wellbeing programme features more than 150 activities and events open to staff throughout the week, with a focus on five themes:

  • Healthy mental wellbeing
  • Healthy work experience
  • Social wellbeing
  • Health lifestyle
  • Healthy environment

The new Employee Hub

The new Employee Hub brings together existing and new resources to support our staff. These include the new Employee Assistance Programme and the new Staff Lifestyle Benefits Platform.

The Employee Assistance Programme offers 24/7 services and support to colleagues and their immediate families. From financial, legal and consumer rights help to mental health support available through telephone and face to face counselling sessions, the programme provides free, confidential assistance — and it’s just a phone call away.

The new Staff Lifestyle Benefits platform, provided by Sodexo, gives staff access to shopping, leisure and lifestyle offers and discounts from more than 6,000 suppliers. These range from discounts on your coffee and your weekly shop to saving money on big purchases, like holidays and electronic equipment.

To access the new Employee Hub including the Employee Assistance Programme, and to find out more about the new services and support available, visit the HR website.

Week of Wellbeing

Our Week of Wellbeing (12-16 November 2018) supports a long-term focus on wellbeing at the University of Nottingham. It includes a number of activities and events to help improve awareness and showcase different areas of employee wellbeing.

Included in the events programme are keynote speeches, including speakers from HSBC (talking about financial wellbeing), a session led by Janet Lord, Professor of Immune Cell Biology, University of Birmingham (discussing working towards a healthy old age), Smokefree Nottingham (talking about smoking), and many speakers from the University of Nottingham including Dr Holly Blake, Associate Professor, Health Sciences (Promoting Health at Work) and Dr Fiona McCullough, School of Biosciences (discussing Food as Fuel).

There’s also a comprehensive listing of fitness-related events from UoN sport. In addition, tours of the new Cripps Health Centre will take place on Thursday 15 November, presented by centre manager Daniel Hammersley.

Take a look at our events listing; there’s still time to sign up to many events, with others offered on a drop-in basis.

If you’re a manager, please encourage team members to attend these events, and access the new Employee Hub.

Find out more at nottingham.ac.uk/go/week-of-wellbeing

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Vice-Chancellor’s blog — November 2018

November 11th, 2018

As we launch the University’s first Week of Wellbeing, I would like to use my blog to reflect on my vision for wellbeing, some important initiatives that are underway, and how we need to act together as a University community to improve the sense of wellbeing among our staff and students.

The intensifying levels of change in the higher education sector due to global competition, Brexit, the turbulent government policy environment, and the increasing demands and expectations on staff and students have exacerbated feelings of stress and mental health challenges within universities. We are a large community which faces an unprecedented amount of complexity and pressure, both collectively and individually.

Our staff survey has provided local evidence of widespread disengagement, and the nature of complaints I regularly receive has indicated that there are unfortunate examples of poor behaviour, on the one hand, and mental health concerns on the other. Although the two are not always linked, we need to minimise the former and enhance support for the latter to ensure that we have a university culture that is constructive and supportive.

This is not a ‘soft’ issue. A high level of organisational wellbeing is not only part of our duty of care as an institution, but research has demonstrated the link between wellbeing and fewer sick days, better health outcomes and higher productivity. Difficult conversations, unpopular decisions and choices will continue to be necessary, but we need to cultivate an environment that enables freedom to express conflicting views in a mutually respectful way.

There are different definitions of ‘wellbeing’, but for the sake of this blog, I will refer to that of the Mental Health Foundation:

Wellbeing is defined by the Oxford English Dictionary as “the state of being comfortable, healthy, or happy.” However, it is important to realise that wellbeing is a much broader concept than moment-to-moment happiness. While it does includes happiness, it also includes other things, such as how satisfied people are with their life a whole, their sense of purpose, and how in control they feel.

There are many significant initiatives being undertaken in the University to improve our culture of wellbeing. This week alone, there are four major contributions to this agenda:

  • the Week of Wellbeing with more than 140 workshops, events and activities to support staff in their mental, social, financial, physical and workplace wellbeing.
  • the introduction of a new online Employee Hub providing staff with an employee assistance programme offering confidential face-to-face and telephone counselling, professional advice on financial, health and legal issues and an extensive range of benefits and discounts.
  • the opening of the new Cripps Health Centre, generously supported by our long-term friends at the Cripps Foundation. As the largest GP practice in the country, it will bring the NHS GPs into closer contact with the University’s mental health team to provide more coordinated care.
  • the confirmation of our new Student Health and Wellbeing Strategy, following extensive consultation with students, to improve how we care for our students.

This is a welcome list, but we still have a long way to go. For example, we need to take a bit more time to consider what a staff wellbeing strategy might look like, and this will be a major piece of work for our new People and Human Resources Committee this year.

As a community we also must question whether we are complicit in the worrying trend of bullying across the university sector, which is increasingly highlighted in the media. Given that we are living in an age when high profile people in public life feel it is acceptable to make personal and offensive remarks about individuals, it is perhaps no surprise that others mimic what they perceive as role models.

However, to my mind, examples of bullying are not simply confined to misguided or malevolent individuals, but the practice has been democratised throughout society by social media. Arguably, and regardless of your political viewpoint, the most bullied person in the country at the moment is the Prime Minister, who is also the most powerful person in the country.

Therefore I believe that every individual in our University community — whatever their position — has a role to play to challenge bullying and to promote wellbeing in their local environments.

To begin to consider how we cultivate a culture of civility, support and constructive dialogue, I have asked our PVC for Equality, Diversity and Inclusion, Sarah Sharples, to work with the Trades Unions and colleagues throughout the University to identify ways in which we can tackle any areas of the University where bullying appears to be evidenced. We need to be able to have uncomfortable conversations in order to bring ourselves to a better place.

I would like to end with offering a vision for wellbeing: while we are a University that rightly has high expectations of performance for staff and students, we need to create a culture of support, development, empowerment, constructive dialogue, openness and mutual respect to ensure that every opportunity is provided for staff and students to meet those high expectations while feeling supported in their workplace environment.

I have every confidence that the initiatives we have put in place, and those we are developing, will move us towards realising this vision in practice.

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