The university Council has approved the appointment of Evosys as the implementation partner for our new HR, Finance and Procurement software solution (part of the Digital Core project).

The Digital Core project team look forward to introducing Evosys colleagues to the university. The Evosys team will be guided by the project team as they start the implementation phase of the project.

As previously highlighted, the way staff engage with HR, Finance and Procurement services on a day-to-day basis is expected to change as we adopt standardised and improved best-practise processes across the university for the first time.

Many of our existing processes are expected to change to some degree. Some examples of these processes are the way in which we all book annual leave, book training courses, claim expenses, make purchases, and undertake recruitment, payroll and reporting.

Evosys will work with the project team to support the implementation of these process changes. They will support the university in moving away from using approximately 42 legacy systems to a modern, integrated, reliable and more secure Oracle Cloud software solution that can be accessed from any mobile device.

The focus over the coming months will be as follows:

• Assessing the change impact across the university and setting up a dedicated network for change support
• Aligning our HR, Finance and Procurement process and reporting requirements to system functionality
• Working with the owners of systems to gain a better understanding of the implications and impact of replacing our legacy systems
• Establishing the requirements of the 125 identified systems that will receive and send data to the new solution (integrations)
• Mapping out our organisational structure (hierarchy) so we can build HR, Finance and Procurement processes and approvals based on this. The structure can also be used to inform other processes
• Preparing our data so that it can be migrated into the new system
• Configuring and setting up the new system for use at the university

The rollout of the new software solution is expected to take place in the first quarter of 2024. This timescale allows the project team to test the changes fully before they go live and ensure the university can move to using the new system in a controlled manner, minimising the impacts of moving away from using many legacy systems and inconsistent processes.

We look forward to keeping you updated on the implementation of our new HR, Finance and Procurement software solution in further briefing sessions and staff news articles.

For further information please view the Digital Core SharePoint site. If you would like to get involved with this project, please email digitalcore@nottingham.ac.uk.