The university staff party allowance is available again this year to enable Schools and Departments to celebrate the 2023 festive season with their staff and colleagues.

The £10 per person staff party allowance can be used to subsidise seasonal team celebrations either on or off campus.  Your celebrations could be on campus or off-campus in the city’s amazing array of cafes, bars and restaurants.

Where Departments wish to book the festive option offered by Nottingham Venues (including the Orchard Hotel and Spokes Café in the Jubilee Conference Centre and Trent Building), the School or Department is authorised to pay the £15 per head.

Plus, for reservations under 20 people, receive an additional £5 off the standard price.

Please note that the allowance should only be used for recognised staff team parties or dinners and cannot cover multiple events or informal, individual celebrations. 

On Campus

The team at Nottingham Venues, have developed some exciting festive options so that staff can enjoy the season with colleagues. For more information including booking details, click here. 

How to claim the allowance

If you are keeping your festive celebration on campus, please book via Nottingham Venues, stating a university budget project code from which to pay the allowance.

If you wish to celebrate off-campus, please contact your local Purchasing Support team, who will be able to provide further information and may be able to arrange direct payment to the venue as a deposit to secure the booking.

If you have already booked your celebration and wish to claim the allowance, you can make a personal expenses claim through Concur under Entertainment (Employee Annual Function), providing a receipt.  Please note all costs will be classed as staff costs and will come from operational budgets.