Summer Graduation 2023: volunteer to steward

May 30th, 2023

The university needs your support with volunteering at this summer’s Graduation events.

We have 21 ceremonies this summer at David Ross Sports Village for the Class of 2023, beginning on Tuesday 18 July through to Wednesday 26 July (including one Saturday, 22 July).

We welcome stewards from all departments at the university and will provide briefing sessions for those who are new or would like a refresher.

Invitations for these will be circulated closer to the ceremonies.

Information sessions for those who are unsure what volunteering at Graduation entails will also be available. These will take place on Thursday 1 June at 2pm and Tuesday 6 June at 3pm.

Please fill in the form linked here if you would like to attend, or please feel free to just join on the day.

Please check with your line manager that they’re happy for you to support Graduation before completing our volunteering form. We need over 2,500 hours of staff support this summer, so please assume that you’ll be needed for any ceremonies that you volunteer for and hold the time in your diaries.

The sign-up process is slightly different this year. We will be using Microsoft Shifts this summer, which enables you to select the role, days, and times your wish to volunteer.

It also makes managing volunteering shifts much easier and transparent for all. If you have not used Microsoft Shifts before, its simple, to help you along we have created this handy guide to assist you.

You can also find more information at our stewarding SharePoint site, which gives details on the types of roles available and the planned schedules you’ll be needed for.

We know that colleagues in the university are always amazingly supportive of the graduation team, so thank you in advance for coming to our aid at our busiest ever time.

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