Act now: protect your university Microsoft 365 account with MFA


October 29th, 2021

To reduce the risk of cyber and phishing attacks and to help protect and safeguard the university network, your data and identity, Multi-Factor Authentication will be required. By the 8th November 2021, staff need to set up MFA to secure their Microsoft 365 account.  

To set up MFA and secure your account please following these steps:  

  1. Set up MFA if you haven’t already, visit the DTS website for instructions  
  1. Submit the secure M365 Form  

After you submit your Form, you may need to approve authentication a few times for each app and device that you use but after that, you won’t be prompted for a further 90 days as long as you use the same device and browser.   

However, if you are using a university managed Windows 10 device, your experience should be even better, as the device shouldn’t prompt for authentication after initial set up, as long as your device is compliant (it has up-to-date security policies).   

On the 8th November, all staff (and students’) 365 accounts will have a security policy automatically applied – this could prevent you accessing services if you don’t set up MFA. It is really important you act now to prevent any disruption. 

Need help?

If you need help with setting up MFA or have questions about approval methods, you can ask our staff. We have a mix of on-campus, virtual and telephone support options:

We will also be setting up some virtual question and answer sessions. Please check the MFA help and support page for more details.

Visit the Securing 365 SharePoint site for further guidance and FAQs. 

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8 Comments

October 5th, 2021 at 2:47 pm

Anne-Marie Llewellyn

It does not have listed if you work someplace other than a faculty.
on the sign up form

October 6th, 2021 at 1:21 pm

Cyrus M

Hi Anne-Marie. I can see that you’re in the Libraries team, which falls under the category of Registrars. You should select the option ‘Registrars’ when filling in the form. Thanks, hope that helps.

November 2nd, 2021 at 12:27 pm

Jeremy Lane

Will MFA be required to log in as a ‘visitor’ when using PCs in teaching rooms?

November 4th, 2021 at 11:40 am

Cyrus M

Hi Jeremy. A ‘visitor’ account does not need MFA to log in, no. However, once logged in, UoN users may be prompted for MFA approval when signing into portal.office.com. This is because ‘visitor’ is a local account and may take a moment to check the PC compliance rules. University users should log into PCs with their username and if the PC is compliant (has the latest security and Windows updates) then MFA should not be required. For non-UoN users, signing into Microsoft with their account will only be prompted if their university requires it. Thanks, hope that helps.

November 3rd, 2021 at 11:07 am

Renata Reduchowska

Which faculty do the cleaner belong to?

November 4th, 2021 at 11:34 am

Cyrus M

Hi Renata. Cleaners would fall under the ‘Finance and Infrastructure’ faculty, and then the ‘Estates and Facilities Management’ department. Thanks, hope that helps.

November 8th, 2021 at 12:04 pm

Arwa

Would an associate IT account require MFA to access Workspace and Teams.

November 9th, 2021 at 9:12 am

Cyrus M

Hi Arwa. Yes, associate IT accounts would also require MFA to access Microsoft 365 applications and programmes. Thanks.

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