Project Sponsor Update on Output Deposition into RIS

December 3rd, 2018

I’d like to re-iterate my earlier message that “in progress” outputs need to be “deposited” in RIS. The upcoming REF Readiness Review will run better if our outputs have been through the deposition process. The University’s record of outputs was previously split between e-Prints and e-StaffProfile and we are trying to improve the data quality so future REF processes, including the final submission, use a curated record.

Please complete the deposition by 5pm of Friday 14 December. The deadline has been extended as so far only 30% of “in progress” outputs have been deposited.

In response to feedback from the Faculties please note the following:

  1. Outputs pre-dating the April 2016 cut-off for open access. REF 2021 expects all outputs after this date to be open access (with exceptions for certain types of outputs such as books). If you are depositing an output that was published before this date you can simply mark it as not open access and put the acceptance date (if not known) as the publication date.
  2. Each deposited record is checked by staff in the library. It will take time to work through the backlog so don’t worry if the output remains “in review” for an extended period of time.
  3. At this stage in the process we are not concerned about incomplete or incorrect linkage of authors. We have a future exercise to correct this for outputs that may be submitted for REF 2021.

For any questions relating to your outputs please email For questions about how to use RIS please contact

Kevin Shakesheff, PVC Science
Project Sponsor for the Research Information System
Monday 3 December 2018

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