New device purchasing and management standard and procedures introduced


May 7th, 2024

A new Device Purchasing and Management Standard and Procedure have been introduced to ensure that the supply of IT devices follows a standard, controlled process.

From Wednesday 8 May 2024, all requests for desktops/iMacs, laptops/MacBooks, tablets/iPads must be validated prior to raising a purchase order in Agresso.

This is in response to UEB’s budget control announcements, but the university is also taking steps towards having an improved IT asset management system overall.

The new process for those requesting equipment is:

  • requestor submits a request in Ivanti (attach a business justification for non-standard and additional devices)
  • DTS validates the request using existing records and data, and updates the asset register
  • Requestor proceeds with raising the request in Agresso as normal (but also attach the Ivanti validation)
  • DTS performs an additional verification step in Agresso prior to financial processing

This process applies to regular purchasing of equipment. Whilst bulk ordering should be avoided, in these circumstances staff should liaise with DTS Campus IT Support prior to making any requests.

There is no change to the supply and subsequent disposal of devices.

These changes apply to all staff, associates and post-graduate researchers that purchase devices using university budget or grant funding. These devices are owned by the university.

Additional information can be found on the DTS equipment order webpages.

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