Launch of new deposits process though RIS

New People and Output Modules have been launched in the Research Information System (RIS). All new deposits by University staff should be made through this system from Monday 30 July 2018.

If you don’t have an RIS account then you can register for one by accepting the terms and conditions on the Moodle RIS learning page. Your account should be activated within two working days of registration.

Guidance about the new RIS deposit process can be accessed via the University’s Open Access web pages and RIS sponsor Professor Kevin Shakesheff also demonstrates how to make a deposit here.

You should find making a deposit in RIS relatively quick and straightforward, but if you have any difficulties then Library staff will be available to assist you. A mediated deposit service will continue to operate and short training courses on how to deposit publications are also available: Book your place here.

Further information and actions

Over 1,800 ORCID IDs have now been input into RIS. To ensure that RIS is able to appropriately identify your publications from external databases (such as Scopus and the Web of Science), please check your ORCID ID and name variants on your new profile page within the People tab in RIS. Guidance on how to do this can be found in the help section of RIS and on the RIS Learning Moodle page. Please do not make any further changes to your profile information at this stage, pending further system developments that will take place over the summer.

Over 15,500 publication records and their linked files are being transferred from the e-Prints system into RIS. The data transfer process began on Friday 27 July and may take approximately a week to complete. An announcement will be made in RIS as soon as this process is complete, to enable you to review all of your transferred e-Prints information.

Once the e-Prints data has successfully transferred into RIS, a second data transfer round will begin to migrate all remaining output records from the publications database within the e-Staff profile system. Further communications will follow about this process — as well as the new data harvesting functionality in RIS and linked Outputs Repository, which will be switched on when all of planned data transfer processes have been completed.

In the meantime if you require assistance with ORCIDs or the new RIS deposit process please email openaccess@nottingham.ac.uk. For all other enquiries please contact RIS-Enquiries@nottingham.ac.uk.

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