Keeping well this winter: flu vaccinations

October 28th, 2020

We want all our employees to stay fit and healthy as we move into the colder days and darker nights of winter.  Whilst the risks from coronavirus continue, we all need to take a bit of extra care about our health.

Free NHS Flu Vaccination
If you are eligible for a free NHS flu jab please get in touch with your GP Surgery as soon as possible to arrange for this.  Priority is being given to those aged over 65 and those with underlying health conditions.  Details about who is eligible can be found at the link below:

NHS Flu Vaccination

Normally you will be able to get an appointment which is outside of your working hours.  But if this is not possible then for the winter 20/21 season you may take paid time off in agreement with your line manager to ensure that you have the vaccination.

Private Flu Vaccinations – Reimbursement Scheme
To protect our employees as far as we can, the University is encouraging anyone who cannot have the free NHS vaccination (this includes those in the 50- 64 age bracket who currently are not eligible for the free NHS vaccination) to book a private one at a local pharmacy as soon as possible. As it has just been announced that we are moving into Tier 3 and with the large number of cases in Nottinghamshire, it is important that we all take extra precautions now.

From Sunday 1 November 2020 you will be reimbursed for the cost of the vaccination up to Sunday 31 January 2021 with the presentation of a dated receipt.

You can book your vaccination at a number of pharmacies, including Tesco, Boots, Lloyds, Asda.

If you wish to claim for the cost please provide a copy of the receipt to your manager who will arrange for the reimbursement to be done through payroll.

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October 29th, 2020 at 11:31 am

Victoria Doggett

I had the flu jab privately last week. Can I still be reimbursed £12.99 if I provide the receipt as it was before 1st November? Seems wrong if not as I just booked it early as hard to get an appointment if not eligible to get it free via the NHS.

October 29th, 2020 at 3:03 pm

Cyrus M

Hi Victoria, a member of the HR team will be in touch soon. Thanks.

October 30th, 2020 at 4:38 pm

Rhiannon Leyden-Preece

Is this available to associates who work at the university? Cheers

November 2nd, 2020 at 3:54 pm

Cyrus M

Hi Rhiannon, thanks for getting in touch. I’m afraid the reimbursement scheme does not extend to associates of the University. Thanks, hope that helps.

November 2nd, 2020 at 9:11 am

Therese Holmes

Hi, can you confirm that 50-64s are able to take advantage of this scheme? A free vaccine “may” be available “later” because we are a higher risk group, but for this very reason it would make sense for us to have the vaccine now. Thanks.

November 2nd, 2020 at 3:52 pm

Cyrus M

Hi Therese, thanks for getting in touch. One of our HR team will contact you soon. Thanks.

November 4th, 2020 at 8:50 am

Jo Flewitt

Please can you provide clarity over the 50-64 age bracket.

As it stands at the moment I am unable to get this through the NHS (similar query to Therese), can I book myself in for the flu jab and claim the cost back?

The information above us unclear.
Thank you

November 5th, 2020 at 4:04 pm

Cyrus M

Hi Jo. Yes you can, the article has been updated to reflect this. Thanks

November 5th, 2020 at 9:34 am


As the first comment asked…. what about those of us that don’t qualify for free NHS flu vaccine and had therefore booked early? This seems unfair if we cannot be reimbursed. I’m sure there are several people in this position.

November 5th, 2020 at 4:07 pm

Cyrus M

Hi Eleanor. The article has been updated with clarification – the scheme is available to the 50-64 age group. Thanks.

November 5th, 2020 at 1:08 pm

Helen Hammond

I have the same question as Therese Holmes re 50-64’s. Please can you confirm. Thanks

November 5th, 2020 at 4:06 pm

Cyrus M

Hi Helen. The article has been updated, the scheme is available for the 50-64 year old category. Thanks

November 9th, 2020 at 12:18 pm


I had the flu vaccination privately on the 15th October and still have the receipt. Can I get reimbursed for it? I would find illogical that those that got the vaccine before the 1st November couldn’t be reimbursed.

November 10th, 2020 at 8:57 am

Cyrus M

Hi Maria. I’m afraid there had to be an effective date that this ran from – and it began on Sunday 1 November. If you’ve had your jab before, you won’t be able to be reimbursed. Thanks.

November 9th, 2020 at 5:09 pm

Mat Rawsthorne

Hi is this available to those of us working for the University via UniTemps?

November 10th, 2020 at 9:53 am

Cyrus M

Hi Mat, I’m afraid the scheme does not extend to associates, casual workers or those working via Unitemps. Thanks, hope that helps.

November 10th, 2020 at 1:20 pm


Hi, as a UK research council funded PhD student who cannot work solely from home due to the nature of my experiments can I participate in this scheme?

November 12th, 2020 at 3:59 pm

Cyrus M

Hi Luke. I’m afraid the scheme is only available to current members of staff at the University. Thanks.

November 10th, 2020 at 2:18 pm


Is this available to all staff or only if you are in age 50-64 bracket?

November 11th, 2020 at 2:33 pm

Cyrus M

Hi Joanne. The reimbursement scheme is available to all staff who cannot receive the free NHS vaccination, including those who fall into the 50-64 age bracket. Thanks, hope that helps.

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