The university has started to change the way names are displayed in the Outlook address book and Office 365.

As part of our ongoing security project to protect staff and student data and reduce the risk of information being sent to students rather than staff (where names are the same), ‘(staff)’ will be added next to all staff members names to help identify users and distinguish from student accounts.

This change has started to take effect but will be fully in place by Monday 6 December 2021, along with changes HR will make to remove (staff) duplications. 

We would like to remind colleagues to double check names when sending emails and sharing files, especially with sensitive information. When searching for a user, check their title and department to make sure you have selected the correct contact.  

Within the Outlook Address Book, a ‘UoN Staff’ only group has also been added to help reduce the risk of selecting a student instead of a staff member. You can make this your default in the Outlook desktop client by following the Microsoft instructions below:

https://support.microsoft.com/en-us/office/change-default-address-book-53b3ce7a-9d35-4e27-9e37-57979778fe5b 

In Outlook for the web, you can search within the ‘UoN Staff’ group by clicking ‘To’ and then selecting the staff group before searching.